14. A wrap up report should be published no more than two weeks after the event. hbspt.cta._relativeUrls=true;hbspt.cta.load(318095, '16f048ef-973d-457e-bb16-5bc663ceb327', {}); 3. Advanced preparation, whether that means having a back up caterer or finding reserve speakers in case a headliner bails,  can help you avert disaster. Webinar: Virtual Event Best Practices (Almost full). Recent event techs can help automate your tasks, so explore new options here: An event management solution can help you organize and keep track of all the things you need to do. Are You Read?”, 8 Event Management and Planning Software That Will Save You Time, Not a Tech Geek? Keep things simple . However you can also hand out hard copies during the event or, if you have the time and resources, you could call up a sample of attendees to ask them more in-depth questions. It may take time and will no doubt take patience but, at the end of the day, the end result will make it 100% worth it. So don’t fret if your first event had a million little things go wrong, it gets better! FAQ The venue is very well situated and The Walbrook Room was perfect. 5. “Just because you have planned something doesn’t mean it is going to happen.” – Jung Lee, celebrity event planner/producer. When you’re exhausted from your event, it’s tempting to put off a writing assignment. “Productivity is never an accident. “By failing to prepare, you are preparing to fail.” - Benjamin Franklin (Tweet This). Pricing, Contact 4. There is no need to reinvent the wheel – just search, plan, and try: And when you need a little pick-me-up? By Guest Author on September 10th, 2013. Event planning is a social profession in that the result – the event itself – will include a group of people, large or small. The key to a smooth event is a lot of planning and effort. Free E-Books, Event Management Tips How many times have you truly believed you couldn’t pull it off? How to Host a Successful Virtual Event: Tips and Best Practices. This is my heartiest congratulation for our success. No doubt these will inspire you even on your toughest days. And those things you do wish for? Pros know to always expect a few roadblocks. Sometimes the unexpected happens, but the best #eventprofs know how to get out of a sticky situation. 1. Read on to learn some of the top event marketing strategies and tools you can use to create buzz and increase attendance at your next industry event. 7. If you want your event to go off without a hitch, then it is necessary to plan ahead and prepare for every circumstance. It is very easy to jump to tactics and forget that without a strategy, things will inevitably go wrong. Sitemap. Correcting deviations from plansThese steps are discussed below: But instead of letting yourself slip into pre-event panic mode, focus on what you can control — namely, the forethought and the planning that, ultimately, leads to a fantastic end result. “Alone we can do so little; together we can do so much” - Helen Keller (Tweet This). “When life puts you in tough situations don’t think ‘why me’ think ‘try me. Virtual Conference Dreaming, after all, is a form of planning.” - Gloria Steinem (Tweet This). Whether you’re planning your first small business event, or are looking to get more from your upcoming events — this list can help. A great event isn’t luck or timing. The organizers of the Les 28e journées d'étude FCE invited important personalities from the innovation ecosystem and the French entrepreneurship. Privacy Policy Event planning can be really difficult and even tedious at times, but all #eventprofs know that the hardest parts of making an event go smoothly are always the ones that are most satisfying at the end. The next time you start planning an event, just remember these words from Confucius, and make sure you’re doing everything you can to be ready in order to achieve event success! Out of all stages of event planning, this one is incredibly important for your client. While planning is key, it’s also important to roll with the punches during the planning and execution of any event. Learn from expert virtual event organizers. Some Valuable Tips: Learn to manage your time to avoid hectic and stressful situations as the delivery day approaches. Find a remedy.” - Henry Ford (Tweet This). Thousands of intelligent, inspiring individuals.. 10 Motivational Quotes To Achieve Event Success, Event planning is hard. For example, you are probably an expert in arranging basic logistics, yet you are pushing hard to make your event more exciting with increased participation. Gather feedback all the time The process can be long and, often, a little bumpy as planners attempt to balance brand and sponsor interests, attendee must-haves and other high-value integrations. 13. - Planning an event is a great opportunity to let your creativity and product management skills shine, which is really exciting. Teamwork, teamwork, teamwork! Careers at Whova By bridging reality with that dream world, you pull of some of the moment memorable moments and lofty experiences for countless people year after year. 8. Linking to these resources is also OK. 3. After all, it stands to reason that the more people who know who you are and have a positive relationship with you, the more customers and goodwill you will have! The news is a bit stale after that, so do your best to aim for 48 hours after the event. Move events online during the COVID-19 outbreak. “Don’t find fault. Now that I know better, I do better.” - Maya Angelou (Tweet This). Any event pro knows anything can happen at any time, especially when you’re in “go mode.” Take a breath and focus on solutions. Event planning is hard, but these quotes can help you get through some rough times so that you can find event success. Remember, if you find a quote you really like just click the “click to Tweet” link to share the quote with your followers :), 1. Events don’t just happen. Schedule time to write and publish the report within 48 hours of the event. 7. The following 10 items are by no means comprehensive but can give you a clear idea of the very basic elements you need to consider for a successful event. 8. If you write a review on an event alien to you, this can make make it seem very disorientating. Without those self-imposed marching orders you’ll waste time and could even land pretty far from your end goal — never good in planning. But remember, it’s OK! Because you’ve laid the groundwork and continuously focused on the end goal, countless people and brands can reap the benefits during and after the event — and that’s something to be proud of. Not only can you, simply, not control everything (we’re looking at you, weather!) Measuring the performance before, during and after the event 3. There are so many event management tools, especially something like the all-in-one pocketknife: Event Management. Others make a place beautiful.” – Hazrat Inavat Khan, Sufi teacher. And the reality is, if you’re in the events business for long enough, an event now and then is bound to flop.. Having an event management system at your disposal is one way to manage the tasks at hand. It’s no secret that event planning is stressful — and burnout is frequent. - Ken Blanchard (Tweet This). Online Registration From epic philosophers to great American heroes, at least one of these quotes will inspire you! Event Marketing 11. 9. As said before, an #eventprof is nothing without their super team working with them! And, you know that the #1 event trend these days is engagement, which means there are many guidelines and lessons from other successful events. A week or less is OK too, but not optimal. You can get relevant post-event attendee feedback in a number of ways.The easiest is to send out a post-event survey immediately after the event has ended (with some kind of incentive to fill it out). Whova Event App It also helps to have your eye on the right, Copyright © 2020 Bizzabo All Rights Reserved, Conferences in Las Vegas: 25 Awesome Business Events for 2015. 10. 16. “Let our advance worrying become advance thinking and planning.” – Winston Churchill. If you are not sure where to start, take the paths other people have laid down before you. The devil is in the detail. If it was easy, then everyone would do it! “Good fortune is what happens when opportunity meets with planning.” – Thomas Edison. If you find yourself struggling with a particularly demoralizing slump, remember — even the most veteran event professionals need a few words of encouragement now and then! Take the time to put together a plan you can follow step-by-step before, during and after your event. “Some people look for a beautiful place. Brand your event. Simply put, Angelou says that over time you will learn more things and inevitably start doing a better job. hbspt.cta._relativeUrls=true;hbspt.cta.load(318095, 'aa20d93a-7a55-4def-9851-a0738b115595', {}); Topics: Having big ideas is great, but they’re nothing without rolling your sleeves up and getting down to the actual planning that goes into any big event or program. Manage the Flow of the Event. April 28, 2018. Don’t all #eventprofs dream of events, vendors and caterers when they sleep? Is there anything more critical to an event planner’s process than planning, planning and planning some more? The options for event promotion are unlimited, and even with a small budget, it’s important to aim for a big impact. But, remember, every event comes to an end and, thanks to your tireless planning, passion and expertise it will no doubt be one to remember. “There are no shortcuts to any place worth going.” - Beverly Sills (Tweet This). See our Complete 9 Step Guide To Successfully Launching A New Event To help you plan, promote, and run more successful events, we compiled a list of 50 helpful resources for an event. Generate positive outcomes after the event . “Plans are nothing. That’s why good planning helps to make elusive dreams come true.” – Geoffrey Fisher. … “It takes as much energy to wish as it does to plan.” – Eleanor Roosevelt, You want to stop dreaming and start doing. You’re what connects the dream world to the real world — the event world. If you want to pleasantly surprise your guests, think about everything down … It is always the result of a commitment to excellence, intelligent planning, and focused effort.” - Paul J. Meyer (Tweet This). Kate Groves, one of the organisers of The Big Lunch, says it needn't be complicated to hold a successful community event. Along with your text about what you found most useful about the event, include photos and video or audio recordings, preferably embedded in the post. “#1 Event Trend is Attendee Engagement. Steinem makes a great point here when she says that our wildest dreams start out as little plans in our heads, and its important to follow through with them to feel fulfillment. Some focus on high-dollar corporate fundraising, some are all about getting grants from foundations, and some are rooted in online and social media campaigns. Planning a successful business event involves many details – venue, food, entertainment, guest list – and those are just the big four! number of attendees, number of student attendees, number of committers, etc. "None of us is as smart as all of us." Make them happen! We devote a lot of space in this blog to talking about digital marketing for events – but as with anything else, all the best practices in the world will never replace hands-on experience. … You can expect some bumpy roads ahead if you don’t make a concrete plan and prepare for the unknown with contingencies! “[G]ood planning I’ve always thought is in the details…Plan it out, make it interesting, and you’re sure to pull it off!” – Eddie Ross, author/editor and producer. The more you know, the better you can use this information to improve your next event. Event planners are dreamers and doers — a powerful combination! Planning is everything.” – Albert EinsteinIs there anything more critical to an event planner’s process than planning, planning and planning some more? "Success depends upon previous preparation, and without such preparation there is sure to be failure.” - Confucius (Tweet This). Think about who your target attendee audience is and build relationships and strategic partnerships … Evaluating event success is the first step to take towards planning your next event. The moment you see the full picture — the excited attendees, the satisfied sponsors, the engaged speakers and the incredible decor, food and experiences — is the moment you see all of your planning and insights come together. And, at the end of the day, that’s everything.2. Successful event planners are personable, engaging, good conversationalists, and excellent listeners. Beyond the expectation of evaluation from your boss and stakeholders, understanding what worked, what didn’t, and where you can improve, builds the foundation for success and knowing what to measure against. They know that, with some hard work and strategic thinking they can take the everyday or the basic crumb of an idea and transform it into something extraordinary. “It always seems impossible until it’s done.” – Rachel Mueller-Lust, event planner. 4. by whova | Oct 9, 2019 | Blog, Event Engagement, Event Management, Event Marketing, Event Planning |. With experience, you can polish your event management skills and gain the creativity required to prosper in this career. If there’s some little detail nagging at you — a detail you know would be the difference between good and great — dig in and get it done. Having drinks and lunch in reception worked very well – aided by very good catering. To achieve that, take great care of the event’s content. Think of this quote when you are feeling really overwhelmed from all the things you have to do to throw an event. Venue – this is probably going to be one of the largest costs of your overall budget and there are … 15. The planning process of this years’ event is where the evaluation process begins. The impossible becomes possible…the moment it’s over! But nearly all of our clients have events of some kind. This guide sums up my experience with blogging. Successful event organizers never fear the competition; instead, they focus on ways to improve their skills. 2. Having big ideas is great, but they’re nothing without rolling your sleeves up and getting down to the actual planning that goes into any big event or program. Get Certified as Whova Virtual Event Planning Professional. Or is that just us? It’s a learning process, so keep at it. When hurdles inevitably pop up it’s critical to keep moving forward. There are millions (this is not an exaggeration) of guides, posts and books on the topic. “Give me six hours to chop down a tree and I will spend the first four sharpening the axe.” – Abraham Lincoln, Don’t feel pressured to push ahead if you haven’t laid the right groundwork yet. 10. It’s easy to get caught up in event minutiae when you’re in prep mode — and that means the anxiety, worry and stress that comes with it. A special event, whether it is a speech or a festival or a banquet, is a … For the best event planners, “good enough” is never enough. Do you have any words of wisdom to share with fellow eventprofs? It is always the result of a commitment to excellence, intelligent … “If you don’t know where you are going, you’ll end up someplace else.” – Yogi Berra. Event planners know that problems come up unexpectedly all the time. The most important thing to remember is that you shouldn’t blame it on anyone or get angry; just focus all that energy on finding a solution. - Booker T. Washington (Tweet This). Planning an event or conference is never easy. And that’s the mark of a true event pro. Copyright © 2020 Whova All Rights reserved. Your staff and co-workers are full of good ideas. “Save Time on Event Planning with the 9 Event Tech Trends (and SLEEP More)”, 3. You know what needs to happen to pull off a successful event — lots of planning. We’ve organized these resources into categories to help you quickly find the information you need to succeed. Your careful planning will no doubt pay off when missteps happen — you’ll know who to call, how to react and the pieces that have to come together now to right the course. 9. The ideal moment is the day after your … “I did then what I knew how to do. But it's also extrmely rewarding! A great event is a great event professional who’s spent countless hours planning, re-planning and understanding the ins and outs of this exciting program. 12. Inspiration can come in countless forms — and, often, when you least expect it. Planning your event. Feedback is a dish best served hot. It’s the opportunity to execute paired with the careful planning and strategic thinking — two hallmarks of eventprofs! Planning is everything.” – Albert Einstein. For more event inspiration, click the button below. It is simply too much. Lead Retrieval Terms of Use Hence why I decided to make it relevant to the industry and in a concise form. '” – Unknown. Are You Read?”, 6. At the end of the day attendees, sponsors and partners are, simply, looking for great content, great programming and an overall great time. but often the most exciting and most memorable moments emerge from those unplanned experiences. A post-event wrap up is most useful within days of the event, and it's best if you can publish your piece within 48 hours of the event's conclusion. There are indeed so many things to do, but ask yourself whether you are spending too much time in repeating tedious manual tasks, such as program updating and speaker followups. Different events warrant different approaches. All #eventprofs know that preparation is key. 17. Whether you’re dreaming up innovative events, nose to the grindstone in preparations, or trying to calm your nerves when it all goes a bit wrong: we’ve collected 25 quotes specifically for event organizers. That, despite your meticulous planning and expertise, something was bound to go awry? You need a right axe. 2. 19. According to the Event Success Formula report, the most successful organizations in the world believe in the power of events. Don’t just focus on the here and now but, instead, have an overarching view of your end goal. There are no shortcuts. Not sure where to start? “To achieve great things, two things are needed: a plan and not quite enough time.” – Leonard Bernstein, As an event professional you, likely, never feel like there’s enough time. 6. It also helps to have your eye on the right event KPIs. Stay cool.” – Unknown. 1. Part of the process to a successful and great event is keeping organized. Don’t put it off. From my perspective, the way you managed the booking and the day was exemplary and made my life very easy. create memorable experiences for prospects and returning customers alike A team effort is necessary to pull off an amazing event that guests will be talking about for weeks. " Our event was very successful and I would like to thank you and your colleagues for all your support. “So live life with your eyes wide open so you can embrace unexpected moments because you never know when you will be inspired.” – David Tutera, celebrity wedding planner. “Without leaps of imagination, or dreaming, we lose the excitement of possibilities. Hard work and preparedness go a long way and are necessary to being successful. As for my recent and overwhelmingly successful Twitter mini-guide for events, I thought to share my approach to creating a list of recommendations. Event planning is hard. 4. “There are some people who live in a dream world, and there are some who face reality; and then there are those who turn one into the other.” – Douglas H. Everett. Block time on your calendar so it happens. What keeps you inspired and moving forward, as a planner? From driving short distances in order to scope out potential venues for an event, to setting up shop in another.. TED, Technology, Education and Design, is a nonprofit organization that aims at uniting people who want a deeper understanding of the world we live in. Keeping an open mind is key because the best ideas are born out of collaboration. 4 Examples of Highly Successful Event Marketing Campaigns. Establishing tangible objectives and incorporating sensitivity in evaluation 2. By following the path you’ll likely end up exactly where you want to be — or, at least, close enough! You also want to provide some open-ended questions or areas where people can leave comments. And, at the end of the day, that’s everything. Here a nice collection of congratulation message samples on successful event is essayed below: 1). “Save Time on Event Planning with the 9 Event Tech Trends (and SLEEP More)”, “8 Event Planning and Management Software that will Make You a Rockstar”, “#1 Event Trend is Attendee Engagement. 18. “8 Event Planning and Management Software that will Make You a Rockstar”, 5. But it's also extrmely rewarding! “Good plans shape good decisions. You’ll never be sorry you pushed yourself, but might have regrets that you didn’t. #Eventprofs know that a great event is going to take a lot of hard work, planning, and dedication. But, instead of panicking, they push ahead and give that challenge a run for its money! Whova Releases Virtual Conference Support. And then the event happens and it’s perfect. Reread these quotes every once in a while to give yourself the boost you need to motivate you to event success! Promoting an event becomes the key to a successful, profitable event. All of this is par for the course when you’re an event professional — it’s part of the good, the bad and the ugly of organizing successful programming, no matter how long you’ve been in business. According to the, Hard work and preparedness go a long way and are necessary to being successful. Sometimes even the best planning, preparation and triple checking isn’t enough to keep your plan A on course. Promoting a large event or conference can sometimes feel like you’re scaling Mount Everest on a Unicycle sans oxygen, but with the right tools and strategy, you’ll be guaranteed success. Arts Award asks you try and push yourselves to try new things. “A goal without a plan is just a wish.” ― Antoine de Saint-Exupéry. Just remember, if you work hard you will eventually find event success - just keep your head down and keep pushing. Your brain (and your heart) will thank you. Check out these great quotes from industry pros and, even, experts in all things planning. Spend the time getting your ducks in a row to ensure that, when event day comes, you’re 100% prepared and ready for action. “Someone’s sitting in the shade today because someone planted a tree a long time ago.” ― Warren Buffett. And it’s then that those wild dreams really do come true! “Productivity is never an accident. An event can be one of the best ways to build profile and expand your business. This allows people to speak freely about the event and address things you might not have even thought of. Bouncing thoughts off each other is a great way to turn a good idea into a great idea! To all the event planners who are just starting out, this quote can be your inspiration. You should be able to take comfort in the fact that you have an outstanding team capable of carrying their own weight. How to run a successful corporate event. Understanding people and enjoying talking to them is part of the job. Not only is Las Vegas home to world class hotel, amazing nightlife and more casinos per capita than anywhere else in the United States, it is also the location of thousands of conferences annually... As an event organizer, you know that travel might as well be your middle name. Focus on the details and make it interesting and, no doubt, they’ll walk away with a positive impression — and, at the end of the day, isn’t that your true goal? Unknown with contingencies ) of guides, posts and books on the and. Jump to tactics and forget that without a plan is just a wish. ” ― Antoine de.... The better you can polish your event to go awry quotes to achieve event is! Will eventually find event success I do better. ” - Gloria Steinem ( Tweet this.. Can ’ t fret if your first event had a million little things go wrong management can. Money a variety of different ways personalities from the innovation ecosystem and the French entrepreneurship to event! Time you will Learn more things and inevitably start doing a better job and... Over time you will Learn more things and inevitably start doing a better.. Different comments on a successful event relevant to the industry and in a while to give yourself the boost you need to succeed to. 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